Campbell, California
Monthly books that are actually current: reconciled, reviewed, and closed on a schedule you can plan around. We work in QuickBooks, we keep the same people on your account, and we’ll tell you plainly if your records need cleaning up before any of that can start.
You can’t price a job, plan a hire or decide whether to take on a lease when you don’t trust the numbers underneath. Most owners with out-of-date books know roughly how the business is doing, and roughly is where the expensive decisions get made.
It shows up in smaller ways too. An invoice nobody chased because it dropped off the list. A supplier paid twice because the first payment never got recorded. And when tax season comes round, the preparer has to rebuild the year before they can file it, which takes longer and costs more than keeping it current would have.
The awkward part is that catching up gets harder the longer it’s left. Statements go missing, people forget what a transfer was for, and three months of cleanup quietly becomes a year.
Catch-up bookkeeping is routine for us. Whether it’s three months or three years, we work oldest-first, because each period feeds the next. You’ll get a fixed scope and a fixed quote before we start, so the cleanup doesn’t become an open-ended bill.
Bank, card and loan accounts matched against your records, so the balances mean something.
What you owe and what you’re owed, current, not a surprise at quarter end.
Books closed on a schedule, with the working papers kept, so nothing has to be reopened later.
Profit and loss, balance sheet and cash position, with a short note on what changed.
Your books kept current every month, with every transaction recorded and categorized so nothing piles up and nothing slips through.
We match your accounts to your bank and card statements so your records are accurate and any errors get caught early.
Behind on your books? We bring months (or years) of backlog up to date and get everything organized and accurate again.
Streamline creating, sending, recording payments, and following up on invoices, so you can focus on your core business.
We keep on top of what's owed to you, recording invoices and payments so you can see exactly who has paid and who hasn't.
We keep your general ledger clean and up to date, the backbone that every accurate report and tax filing depends on.
Clear profit-and-loss and balance sheet reports, prepared from your books so you can actually see how your business is doing.
We set up, clean up, and manage your QuickBooks so your books run on software that works for your business, not against it.
We keep your books on a cash or accrual basis, whichever fits how your business runs and reports.
We track the sales tax you collect and file your returns on schedule.
We file your California Statement of Information on time so your company stays in good standing.
We keep track of renewal dates and handle the paperwork before your licenses lapse.
We keep an eye on renewal dates and pull together the figures your insurer asks for.
We track income and costs by project or job, so you can see which ones actually make money.
We help you register the business and get your EIN, so your books start on the right footing.
If something you need isn’t here, ask. Most of what people ask for is already part of the work.
You show us the current state. No judgement: behind is the normal reason people call.
What needs cleaning up, what the monthly work looks like, and what each costs. In writing, before anything starts.
Access set up properly, opening balances agreed, and a close date you can put in the calendar.
The people who set it up are the people who run it. You won’t re-explain your business each quarter.
Project profitability across retainers and one-off work, contractor payments, and revenue that arrives unevenly.
Daily sales volume, tips, and sales tax that has to reconcile to the POS.
Job costing, retainage, and subcontractor 1099s tracked as the year goes rather than at the end of it.
Billable work, WIP, and owner draws kept clean for the year-end return.
We work inside your QuickBooks file rather than moving you onto something of our own, so your data stays yours and you keep access the whole time.
If you’re not set up yet, we’ll set QuickBooks up properly from the start: chart of accounts, bank feeds and opening balances. If you’re on QuickBooks Desktop or another system, say so on the call and we’ll tell you honestly whether moving is worth it.
It comes down to transaction volume, how many accounts are in play, and whether there’s cleanup to do first. A single-account service business is not the same job as a restaurant with three merchant feeds. We quote after a short call, and cleanup is quoted separately so you can see what’s one-off and what’s ongoing.
See pricingWe’re based on South Bascom Avenue in Campbell, and most bookkeeping runs remotely through your QuickBooks file and bank feeds. Clients across the South Bay rarely need to come in, but the door’s open if you’d rather talk it through in person.
Monday to Friday, 9:00am to 5:00pm Pacific.
The things that come up most on a first call.
Less than most people expect. Bank and card feeds connect directly, so the routine work needs nothing from you. We’ll ask about anything unclear, like an unusual payment or a transfer that could be two things, in one batch rather than piecemeal through the month.
Yours. You keep ownership and access throughout, and if you ever stop working with us the file stays with you, current, with nothing locked away.
Read-only access through the accounting software, limited to the people on your account. We don’t hold your banking credentials and we can’t move money. Access is for reading transactions, nothing more.
For a straightforward year, usually two to three weeks once we have the statements. Complications like missing records, several entities or unreconciled merchant accounts take longer, and we’ll tell you which applies before quoting rather than after.
Profit and loss, balance sheet and cash position each month, with a short note on what moved and why. If you need something specific for a lender or a board, tell us and we’ll add it to the monthly pack.
The bookkeeper keeps the record: transactions, reconciliations, payables and receivables. The accountant works on what the record means: statements, close, and the decisions that come out of it. Most clients need the first consistently and the second periodically.
You take the file. It’s your QuickBooks, brought current to your last paid month, with working papers. We’d rather you left cleanly than felt stuck.
Get in touch
Tell us the current state: behind, messy, or just unmanaged. We’ll tell you what it takes to fix.
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